Frequently Asked Questions – The Barn @ Eberley Brooks Events
What is the maximum number of guest you can accommodate? The Barn is over 9,000 Sq. Ft. with space for both a ceremony and reception inside easily accommodating 400 guest. Please inquire about possibilities for larger parties.
How much time is allotted when renting the Venue? 14 hours is allotted on the day of the event. 10:00 am – Midnight. Wedding will be rehearsed on the day of the event or if available during the week prior. One hour is given for rehearsal.
What if I need Additional Time ? You can add extra time for $350 per additional hour before the check-in time and $750 if you want an extra hour at the end of the night till 1am.
Can we have an outdoor wedding? Absolutely! We have a 3/4 an acre pond and fountain on the property that is the perfect setting for saying, “I Do”.
Do you have bridal/groom suite? Yes.
Our Bridal Suite, It is eloquently appointed with crystal chandeliers, wall sconces, plush seating, and full- length corner mirror. A zoned heating and air conditioning system will help keep you comfortable while you prepare for your big day. The bridal suite has 8 beautifully appointed vanity spaces allowing ample room for the bride and her party’s preparation. A private bathroom is also included in the brides room for your convenience.
Grooms Suite – This “man cave” is the perfect waiting area for the gentlemen as they prepare for the big event. With a flat screen t.v., game table, under counter refrigerator and plenty of prep room there will be no excuses for not being ready on time.
If we only want to use the barn for a reception is it cheaper? No. The price is the same whether you use the venue for ceremony only, reception only or both.
Do you allow outside Vendors? Yes, but all vendors must be approved first by Eberley Brooks Events LLC.
Do you provide On-Site Catering? No. You will need to get an approved outside vendor for your catering needs. The Barn at Eberley Brooks is equipped with a kitchen area for the vendor to utilize.
Do you provide tables, chairs and linen? Silverware, flatware and napkins? Tables, Chairs and beautiful white linen tablecloths are provided. Your outside catering vendor will need to provide silverware, flatware, plates, glasses and napkins.
Who is responsible for cleaning tables and trash removal. Eberley Brooks Events LLC. will take care of cleaning the tables, chairs and trash removal.
Do you provide alcohol? Can we bring our own Alcohol? We do not provide alcohol, although alcohol is allowed and may be served under the following conditions: You must complete and turn in an “ approval request for use of alcohol beverages” form at least 45 days prior to your event. If approved, you must hire your own TABC certified bartender and for every event in which alcohol is served EBE will hire an off duty police officer at your expense unless otherwise approved in writing.
Is parking Available? Absolutely! Also included in our base package are two attendants who will assist in directing traffic the day of your event.
Can we bring in our own Decor? Of course! EBE wants to make every event special. Every effort will be made to allow clients to prepare decorations reflecting their creative requirements. Further decorating details will be discussed during your tour of our facilities.
Do you have any items that are banned such as candles, sparklers or rose petals? Yes, these details will be reviewed during your tour of our facilities.
Do you allow animals? No animals allowed unless previous approved and noted in contract.
Smoking – Eberley Brooks is a non-smoking event center.
When do we have a Rehearsal?
OPTION 1 “Day of Rehearsal”
This will be held at 10 a.m. in The Barn at Eberley Brooks. We allow 1hr for rehearsals however it normally only takes about 30 minutes.
Note: If you are hosting a dinner for your wedding party the night before a representative from E.B.E. will drop by with an information packet including schedules and timelines and answer any questions that you might have.
OPTION 2 “Alternate Evening Rehearsal”
This will be held in the Great Room / Courtyard at Eberley Brooks on an alternate evening prior to your wedding. We will schedule 1hr for this and it will be limited to participants of the wedding only so that we will have ample room for rehearsal.
Note: There is no additional cost for a 1hr rehearsal in the Great Room / Courtyard on an alternate evening. * Rehearsal in the Great Room is also schedule permitting, so please do not delay in booking.
Dinner in the Great Room / Courtyard:
We can accommodate up to 60 guests for dinner. Please contact us for an information sheet providing all of the details and cost for you. If you choose to have the rehearsal and dinner in the Great Room /Courtyard we would have the rehearsal scheduled for 1hour prior to dinner. Then at the time for dinner, the rest of your guest and those not in the wedding may arrive.
Bridal Brunch in the Great Room / Courtyard:
If you choose to take advantage of access to the Great Room / Courtyard for a bridal brunch and you are having a “Day of Rehearsal” we will accommodate that from 9-10:30a.m. and the rehearsal from 10:30 – 11:30a.m. (OR) we can have the rehearsal at 10a.m. and the bridal brunch from 11-12:30p.m. Please note, if you choose NOT to take advantage of having the bridal brunch in the Great Room / Courtyard it cannot be traded for a rehearsal dinner as we have different staff and requirements are needed to accommodate having dinner.
When do we with our “day of” Coordinator? A meeting 2-3 weeks prior the wedding will be scheduled with the coordinator who will be handling your event. At that meeting we will discuss the timeline, vendors, music as well as any other wishes and desires you and your fiancé have to make certain all of the details are lined out exactly to your dreams.
What is needed to hold my date? A non-refundable deposit is required at your Initial Complimentary Consultation in order to hold your wedding date and time and completed within 30 days of receipt of your “Date Hold Agreement.”
What is your cancellation policy? EBE is pleased to host your event; however, your reservation of an EBE Facility may cause the loss of additional bookings or business. In the event that your event is cancelled for any reason, the following policies shall apply:
1) Other than your security deposit, EBE is unable to issue refunds under any circumstances.
2) If your event is cancelled more than 120 days prior to the date of your event, EBE will refund your security deposit, and credit your balance paid, less the Non-Refundable Date Hold Deposit, for future facility rental within one year of your original booking.
2) If your event is cancelled less than 120 days prior to your event, EBE will not be able to provide you a credit toward future facility rental or refund any balances paid, other than the security deposit.
3) If your event is cancelled, you will be asked to sign an events cancellation form in order to void any remaining balances due EBE.
Are there nearby lodging for Out – of – Town – Guest? Yes. The nearest Hotels are conveniently located nearby in Wolfforth and Lubbock.
- Holiday Inn Express & Suites Lubbock West
- Overton Hotel and Conference center
- Arbor Inn & Suites